CBSE Affiliation No:3330251

Privacy Policy

ATHENA WORLD SCHOOL PRIVACY POLICY

Effective Date: April, 2021

Athena world school is committed to protecting your information. Please read this Privacy Policy ("the Policy") carefully as it sets out important information relating to how we handle your personal information.

Athena World School issuing the Policy

In this Policy, references to "we," "us," or "AWS" are references to Athena World School doing educational charity under the Athena World School name. Athena World School will have access to information on individuals covered by this Policy.

How to Contact Us

Questions, comments and requests regarding this Privacy Policy should be addressed to our Data Protection Office via email at www.athenaworldschool.com or regular post at:

Athena World School,

Village Bothli, Mahadeo Ghat Road, Amleshwar, Tehsil Patan

District Durg (CG) - 491111

Introduction

This Policy sets out how we collect and use personal information, and your choices and rights regarding our use of your personal information.

This Policy describes our practices when using your information when you:

  1. express an interest in or have signed up for our conferences or products including newsletters, apps, extensions, webinars, and e-books, or activate your Athena World School user account and/or license;
  2. attend a AWS conference; or
  3. visit our websites (including our public and/or member-based websites) or social media sites.

This Policy also applies to information we collect from you via our survey or diagnostic tools as outlined in more detail below. You may be shown an additional confidentiality notice before participating in a survey or diagnostic. Please note that in cases where the terms of any such survey- or diagnostic-specific confidentiality notice conflict with any terms in this Policy, the terms of that notice will take precedence over the terms in this Policy. We will not use information we collect via our survey or diagnostic tools to contact you for marketing purposes.

If you participate in the Shared Services Leadership Council, please refer to the information in the section below for Shared Services-specific terms.

This Policy will apply whether you have provided the information directly to us or we have obtained it from a different source, such as a third party.

INFORMATION THAT WE COLLECT ABOUT YOU

  1. Data collection and use

    • Information we collect directly from you or from the following sources:
      1. Third party referrals including from within the AWS group;
      2. Social media sites and other public internet sites, such as LinkedIn; and
      3. Public resources such as telephone directories, newspapers, internet sites,
      4. commercially available marketing lists, registries or public records.
      1. Categories of information we collect about you include:
        1. Personal information such as name and title, contact details, and company name;
        2. Communications with you;
        3. Information you provide when posting content on social media sites.
      2. We use this information for certain activities, including:
        1. Facilitating the education seekers through communication with clients and other contacts, for example, to communicate about educational and promotional briefings or details of conferences or webinars;
        2. For internal analysis and research to help us improve our services;
        3. To send marketing to contacts regarding our services and products which may be of interest and to promote our purpose and brand;
        4. Administering our website, investigating any complaints and providing customer service;
        5. Monitoring social media content to manage relations with our clients and promote our school and brand.
      3. We use this information because:
        1. It is necessary to perform our obligations or exercise our contractual rights;
        2. It is necessary to comply with applicable laws or regulations;
        3. We have a legitimate interest to:
          • Manage and promote our school and brand;
          • Provide and improve our services;
          • Operate our products; and
        4. We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us.
    • Information we collect when you attend one of our virtual or destination conferences along with tests, promotion, walk-in interviews, parents teachers interaction etc.
      1. Categories of information we collect about you include:
        1. Information you provide during registration, such as name, email address, profile photograph, job title, professional interests, , and payment card information;
        2. Geo-location information at a destination conference (if you attend a conference where we are using RFID-enabled badges and you do not request a non-RFID-enabled badge);
        3. Information collected when we record one of our conferences
        4. Enabling you to attend our conferences;
      2. We use this information for certain activities, including:
        1. Conducting our conferences;
        2. Sending our research and material related to topics that may be of interest to you;
        3. Analyzing attendee interests in and interactions with the students, including through geo-location data for destination conferences, where applicable;
        4. Marketing our conferences through the use of video;
        5. Providing recordings of certain conference sessions to interested business contacts, attendees, and online through our website or Athenas social media sites.
      3. We use this information because:
        1. It is necessary to perform our obligations or exercise our contractual rights;
        2. It is necessary to comply with applicable laws or regulations;
        3. We have a legitimate business interest to:
          • Manage and promote our business and brand;
          • Operate our conferences business;
          • Provide and improve our services;
          • Collect relevant information for hospitality and health and safety purposes.
    • Information we collect from users of:
      • Our generic website;
      • Our apps and Athena browser extension; and
      • Athena's social media sites such as Facebook, Twitter, Instagram, you tube etc.

      1. Categories of information we collect about you include:
        1. Information you provide when you enter information on our website, such as when you provide contact details, payment card information, answer online questionnaires, or feedback forms;
        2. Information you provide when you subscribe to email newsletters such as name, email address, job title;
        3. Information you provide when registering for an online or member account, including name, business or personal email address, job title, organization, organization’s physical address, direct telephone number, photograph, and biographical details;
        4. Where you have an online or member account, log-in credentials and information about your use of and preferences for these services;
        5. When you link Athena account with your LinkedIn profile, we collect information from your profile, including your profile photograph;
        6. URLs of webpages visited when you use our website.
      2. We use this information for certain activities, including:
        1. Enabling you to access your Athena accounts across devices;
        2. Personalizing your experience of our website, extension and apps;
        3. Administering our website, extension, and apps;
        4. Enabling peer networking opportunities based on your background and experience;
        5. Providing more customized client service;
        6. Investigating complaints;
        7. Monitoring social media content to manage relations with our clients and promote our business and brand.
      3. We use this information because:
        1. It is necessary to perform our obligations or exercise our contractual rights;
        2. It is necessary to comply with applicable laws or regulations;
        3. We have a legitimate business interest to:
          • Promote our brand and business through our website and through social media tools;
          • Monitor, investigate and report any attempts to breach the security of our website;
          • Provide and improve our services including, but not limited to, the Gartner Everywhere extension and our apps;
          • Operate our business;
        4. We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us.
    • Information we collect about the use of our website and apps from users.
      1. Categories of information we collect about you include:
        1. Information captured in our web logs such as device information (e.g. device brand and model, screen dimensions), unique identification numbers (e.g. IP address and device ID), and browser information (e.g URL, browser type, pages visited, date/time of access), geo-location and other device-specific information, Internet connection information;
        2. Advertising information (such as size/type of ad, ad impressions, location/format of ad, data about interactions with ad);
        3. Behavioural information (such as information on the behaviour or presumed interests of individuals which are linked to those individuals and may be used to create a user profile); and
        4. Information captured by our cookies
      2. We use this information for certain activities, including:
        1. Personalizing the experience of our website;
        2. Administering our website;
        3. Performing statistical and trend analysis to improve the user experience and performance of our website;
        4. Providing better, more customized client service;
        5. Investigating any complaints.
      3. We use this information because:
        1. It is necessary to comply with applicable laws or regulations;
        2. We have a legitimate business interest to:
          • Monitor, investigate and report any attempts to breach the security of our websites;
          • Improve the performance and user experience of our websites;
          • Customize the client experience.
    • Information we collect from participants of a survey or diagnostic.
      1. Categories of information we collect about you include:
        1. Personal information such as name and title, contact details, and company name; and
        2. Demographic information provided by your employer and
        3. Responses to survey or diagnostic questions.
      2. We use this information for certain activities, including:
        1. Validating and analyzing survey and diagnostics;
        2. Conducting general research, including creating or updating aggregate benchmark data sets and reports;
        3. Providing our services; and
        4. Developing new products and services.
      3. We use this information because:
        1. We have a legitimate business interest to:
          • Provide and update benchmark data and analysis; and
          • Validate and update our products and services.
  2. Special categories of information

    Certain types of personal information are more sensitive than others. This includes information about health, disability, race, ethnicity, criminal offences (or alleged offences), political opinions, biometric information or religion. It is voluntary for you to disclose this information, but where we collect and receive these types of information about you, we have identified the type of special information, how we will use it and why we will use it.

    • Information we collect when you attend one of our virtual or destination conferences
      1. Categories of information we collect about you include:
        1. Dietary requirements that may imply specific religious beliefs or medical conditions.
        2. Any physical or mental disability or impairment you may disclose to us.
      2. We use this information for certain activities, including:
        1. Providing hospitality that is suitable for attendees of our conferences.
      3. We use this information because:
        1. You have consented by providing us with the information. Where we rely on your consent, you have the right to withdraw your consent by contacting us.
  3. Further information

  4. Where we collect and use information for our legitimate interests as mentioned above, a legitimate interest will only apply when we consider that your interests or rights requiring protection of your personal information do not override our legitimate interests. For more information regarding our legitimate interests as applied to your personal information, please contact us.

    Our websites and online services are for individuals who are at least 05 years old.

    In certain circumstances, if you do not provide personal information which is required (for example, in relation to activating your Athena registration), we will not be able to perform our contractual obligations or provide you with products and services. When this is the case, we will make it clear.

    Recorded Communications with Athena

    We may ask to record calls for training, quality and research purposes. All recordings will be treated as confidential. If you do not want us to record your call, you will be given a chance to opt out. If your call is already in progress, you may ask us to turn off the recording at the start of the call.

    Payment Card Information

    Where you choose to pay for any Athena services like fee etc. using your payment card, we will collect your personal data connected to your payment card. We use this personal data in order to process your payment and to prevent fraudulent transactions. We do this on the basis of your consent to process this information.

    My Favourites

    The My Favourites feature of the member websites allows clients to save content available to the member’s Favourites list, add labels, tags, and notes to saved content, and share content and notes with and receive content and notes from other clients. We may review information about your use of My Favourites, including the content you save, folders you create, any tags, labels, or notes you add to your saved content or folders you have created, and any content that you share, and use such information to recommend content, tools, or other Athena services we think may be of interest to you. Information about your use of My Favourites will only be accessible to Athena and will not be visible to or otherwise shared with other websites unless you choose to share it.

    Restricted Areas

    If you access the Restricted Areas of any of our sites (via browser or a Athena app), we may collect information about your access to and use of research materials, decision-support tools, and other online and offline resources we offer.

    General Benchmarking and Research Purposes

    Athena World School as integrated part of Knowledge Developing Society, Raipur may use information disclosed through surveys or diagnostics or otherwise provided to or generated by Athena (collectively “Research Data”) for validation, research and benchmarking purposes and product development. Unless otherwise specified prior to collection, Research Data will be disclosed in the aggregate and presented in anonymous form and will not include (directly or by inference) any information identifying participating organizations or any identifiable individual as the source of such data. Access to Research Data will be restricted to those individuals who need such access to deliver Gartner products and/or services.

WHEN WE DISCLOSE YOUR PERSONAL INFORMATION

We may disclose your personal information to third parties as follows:

  • When we have your consent to do so, e.g., when you have provided your details to a conference exhibitor via badge scan or attended a virtual sponsored session;
  • To third parties who work on our behalf to service or maintain business contact databases and other IT systems, e.g., suppliers of the IT systems which we use to process personal information, or who provide other technical services, such as printing;
  • To third parties providing services to us or on our behalf who have a need to access your information, e.g., our professional advisors (e.g. auditors and lawyers) or venues for our conferences;
  • To comply with applicable laws, protect rights, safety and property, and respond to lawful requests from public authorities (e.g., disclosing data in appropriate situations for national security or law enforcement purposes);
  • Subject to applicable law, in the event that Athena is merged, sold, or in the event of a transfer of some or all of our assets (including in bankruptcy), or in the event of another corporate change, in connection with such a transaction, or for pre-transaction review in relation to such transactions.

Your personal information may be shared if we anonymize and/or aggregate it, as in these circumstances the information will cease to be personal information.

Utilization Information

We may share information with our organizational clients about how their employees use the sites and the resources available to them through the sites (e.g., how employees used certain features of the sites, utilization trends, which features were most popular with the client’s employees).

DATA SUBJECT RIGHTS

In certain circumstances, you have certain rights regarding your personal information. A summary of each right and how you can exercise it is set out below. To exercise any of these rights, please contact us. Such requests should include information to allow us to verify your identity(e.g., your name, address, email address or other information reasonably required).

Where we receive your request to exercise one of these rights, we will respond without undue delay and within the time required by applicable law. This may be extended in certain circumstances, e.g., where requests are complex or numerous.

We will provide the information free of charge, except where requests are manifestly unfounded or excessive, e.g. because of their repetitive character. In these circumstances we may charge a reasonable fee or may refuse to act on the request. We will advise you of any fees prior to proceeding with a request. We may ask for additional information to verify your identity before carrying out a request.

  1. Right to access and/or correct your personal
  2. You have the right to access personal information we hold about you and to be provided with a copy of the information (in most circumstances). You also have the right to correct any

  3. information
  4. information we may hold about you that is inaccurate.

  5. Right to restrict use of your personal information

    You have the right to ask us to restrict processing of your personal information where one of the following applies:

    • The processing is unlawful but you want us to restrict use of the data instead of deleting it;
    • Where you contest the accuracy of your personal information, the restriction will apply until we have verified the accuracy or corrected your personal information;
    • We no longer require the personal information for the purposes of processing, but are required to keep it in connection with a legal and official claim;
    • You have exercised your right to object to the processing. The restriction will apply until we have taken steps to verify whether we have compelling legitimate grounds to continue processing.

  6. Right to request deletion of your personal information
  7. You have the right to ask us to delete your personal information in certain circumstances. If you want to opt-out from receiving marketing communications, the best way to do so is to allow us to retain your information with a “do not contact” tag so we know not to contact you in the future.

    There are also certain exceptions where we may refuse a request for erasure, for example, where the personal information is required to comply with a legal obligation or for the establishment, exercise or defense of legal claims.

  8. Right to object to processing of your personal information
  9. You may object to our use of your personal information for marketing purposes.

    You may also object to processing of your personal information in cases where we have used legitimate interests as the basis for processing. In such cases, we will stop processing your personal information until we verify that we have compelling legitimate grounds for processing that outweigh your interests, rights, and freedoms in asking us to stop processing the data, or in limited cases where we need to continue processing the data for the establishment, exercise, or defense of legal claims.

  10. Right to data portability
  11. In most cases, you have the right to receive all personal information you have provided to us in a structured, commonly used, and machine-readable format and to transmit this data to another data controller, where technically feasible.

  12. Right to lodge a complaint with a supervisory authority
  13. If you object to our processing of your personal information, you have the right to complain to the data protection authority (“DPA”) in the country where you reside, where you work, or where the alleged infringement of data protection laws has taken place.

    We agree that any disputes regarding our privacy policies and related actions regarding personal information from data subjects in the EU can be heard by a DPA and we will be subject to the determination of those bodies. Please contact us to be directed to the relevant DPA.

RETENTION PERIODS

We will retain your personal information for as long as required to perform the purposes for which the data was collected, depending on the legal basis for which that data was obtained and/or whether additional legal/regulatory obligations require us to retain it.

In general terms, this will mean that your personal information will be kept for the duration of our relationship with you and:

  • the period required by tax and company laws and regulations; and
  • as long as it is necessary for you to be able to bring a claim against us and for us to be able to defend ourselves against any legal claims. This will generally be the length of the relationship plus the length of any applicable statutory limitation period under local laws.

CHOICES ABOUT YOUR INFORMATION

We believe it is important to give you choices about the use of your information. We will use your information as described in this Policy (or any other conference- or service-specific Privacy Policy). If we want to use your information for a purpose not described in this Policy, we will first get your consent to do so.

Marketing Communications

We will respect your wishes not to receive marketing communications. You can change your marketing preferences by contacting us at the address . If you gave us your email address to receive marketing communications, you can opt out at any time by using the unsubscribe links or instructions included at the bottom of our emails. Please note that we will continue to send you service-related communications regardless of any opt-out request. We will not sell or share your information or information with third parties for their own promotional or marketing purposes unless you give us consent to do so and where permitted by applicable law.

Conferences

When you attend one of our conferences, activities or interviews, you may be issued a conference badge with or without an RFID chip, which has a unique identifier that can be scanned from various distances. We may use the RFID information to administer and improve the conference experience and solicit feedback and/or interest in Gartner products and services. We will not sell or share RFID information with third parties for their own marketing and promotional purposes. You may request a non-RFID enabled badge by asking conferences staff at the registration desk.

We allow Exhibitors to scan attendee badges at our conferences. If you choose to allow an Exhibitor to scan your badge at the Exhibitor’s booth or when entering an Exhibitor session or function, you are giving us your consent to provide your contact details to that Exhibitor. Our Exhibitors’ use of any information you choose to share with them in this way is governed by each Exhibitor’s Privacy Policy. Badge scanning is optional and you may refuse to have your badge scanned by the Exhibitor.

SECURITY

We have implemented administrative, technical, and physical security measures to help prevent unauthorized access. Despite these measures, no data transmission over the Internet can be entirely secure, and we cannot guarantee or warrant the security of any information you transmit via our websites or apps. Please note that you are responsible for maintaining the security of your credentials used to access any Athena World school service or account, and you must report suspected unauthorized activity to us.

We make reasonable efforts to restrict access to information to only those employees, contractors, and agents who need such access in order to operate, develop, improve, or deliver our programs, products, and services.

COOKIES AND SIMILAR TECHNOLOGIES

A cookie is a small text file which includes a unique identifier that is sent by a web server to the browser on your computer, mobile phone or any other internet enabled device when you visit an on-line site. Cookies and similar technologies are widely used to make websites work efficiently and to collect information about your online preferences. For simplicity, we refer to all these technologies as "cookies".

Some of our website pages may contain electronic images known as web beacons (also known as clear gifs, tags or pixels) that allow us to count users who have visited our pages. Web beacons collect only limited information, e.g. a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. We may also carry web beacons placed by third party advertisers. These beacons do not carry any information that could directly identify you.

We also include web beacons in e-mail messages or newsletters to track whether you open the messages. We use this information to customize our services and measure the overall effectiveness of our online content, advertising campaigns, and products and services we offer through the Site. Flash cookies operate differently than browser cookies, and cookie management tools available in a web browser will not remove flash cookies. To learn more about how to manage flash cookies, you can visit the Adobe website and make changes at the Global Privacy Settings Panel.

GOOGLE ANALYTICS

We use Google Analytics to help us to understand how you make use of our content and work out how we can make things better. These cookies follow your progress through us, collecting anonymous data on where you have come from, which pages you visit, and how long you spend on the site. This data is then stored by Google to create reports. These cookies do not store your personal data. The information generated by the cookie about your use of the Website, including your IP address, may be transmitted to and stored by Google on servers in the United States. Google may use this information for the purpose of evaluating your use of the website, compiling reports on website activity for us and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

The Google website contains further information about Analytics and a copy of Google's privacy policy pages.

GOOGLE ADSENSE

Google AdSense is a tool that allows website publishers to deliver advertisements to site visitors in exchange for revenue calculated on a per-click or per-impression basis. To do this, Google uses cookies and tracking technology to deliver ads personalized to a website user/visitor. In this regard the following terms are specified to the Users:

  • Third-party vendors, including Google, use cookies to serve ads based on your prior visits to our website or other websites.
  • Google's use of advertising cookies enables us and our partners to serve advertisements to you based on their visit to our Platform and/or other websites on the Internet.
  • You may opt-out of personalized advertising by visiting Ads Settings.
  • All advertisements of third parties on our Platform are for informative purposes only and neither the Platform nor the Company guarantees or bears liability for the authenticity of the advertisements.
  • At no point will the Company permit its Competitors to advertise on the Platform
  • You may visit the links in the advertisements at your own risk or choose to not accept the cookies permitting third parties to display their advertisements.

MISCELLANEOUS

  1. Links
  2. We provide links to other websites or resources that are correlated in some ways to the interests of the school or it’s stakeholders. We do not control these websites or their privacy practices, and any information you provide to these sites is subject to the Privacy Policies of those sites and not this Policy.

  3. Changes to this Policy
  4. From time to time, we may change and/or update this Policy. If this Policy changes in any way, we will post an updated version on this website. We recommend you regularly review this website to ensure that you are always aware of our information practices and any changes to such. Any changes to this Policy will go into effect on posting to this page.